Tuesday, February 22, 2011

UN Careers Recruitments for Project Management Officer, P4


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Job Title:
Project Management Officer, P4
Department/ Office:
OFFICE OF THE UNDER-SECRETARY-GENERAL - DM
Duty Station: NEW YORK
Posting Period:
16 February 2011-17 April 2011
Job Opening number:
11-PGM-OFFICE OF USG - DEPT OF MGMT-18455-R-NEW YORK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

Umoja is a continuous organizational transformation, enabling high-quality, cost-effective service delivery for evolving United Nations mandates, anywhere in the world. By updating skills, harmonizing practices and applying global technology, Umoja maximizes productivity of the UN’s human, financial and material resources. Umoja transcends organizational, geographical and functional barriers, fostering a culture of transparency, accountability, empowerment, sharing and unity across the United Nations). For more information on Umoja visit: http://www.unumoja.org/.

The position is located in Umoja in the Department of Management in New York. The Project Management Officer reports to the Senior Project Management Officer, Programme and Project Management.

Responsibilities

Within delegated authority, the incumbent will be responsible for the following duties:

1. Provides process improvement expertise in the area of formulation of project proposals, project planning, project execution, project performance monitoring, evaluation and reporting, and project closure, with integration to programme planning in a Results-based management framework and the processes supporting the management of Grants.

2. Prepares various written outputs, including process design, reporting requirements and business procedure documentation, relating to the following business processes for the United Nations: formulation of project proposals, project planning, project execution, project performance monitoring, evaluation and reporting, and project closure; develops related functional specifications, background and analysis papers, and contributes to related reports and studies.

3. Conducts workshops, facilitates subject matter expert focus groups, prepares surveys and leads conference room pilots as needed.

4. Participates in ERP package configuration design, mapping of the desired business processes to the ERP functionality, and documentation of any customisations or enhancements identified to fulfil the process design requirements; participates in the analysis of scope, and the most suitable methodologies, for the conversion of various types of data in the global secretariat; identifies key issues in preparing data for conversion and actively contributes to strategies and plans to support the preparatory efforts of stakeholders; collects, develops and validates business rules related to the data cleansing, data enrichment and / or data transformation processes through establishing effective consultative mechanisms with representatives from the business community, while supporting the identification of available technology support and relevant commercial integration services.

5. Participates with subject matter experts and other users in performing audit processes to validate data accuracy, integrity and consistency throughout the data conversion processes; contributes to the development of testing scenarios with relevant UN-specific test data, and participates, with subject matter experts and other assigned users, in the completion of all relevant testing phases (unit tests, link tests, integration tests) for the designed business process model.

6. Supports the identification of project issues, and contributes to their tracking and resolution in a timely manner; acts as a focal point for communication of requirements, expectations and issues between the client and stakeholder communities and the integration consultants throughout all phases of Umoja, with escalation to the Umoja leadership as required.

7. Contributes to the development of the training plan, and training materials, in coordination with other Umoja functional tracks; supports all roll-out activities, specifically for the project management processes, and more broadly for the solution design for Umoja.

8. Performs other tasks as required.

Competencies

• Professionalism – a) Knowledge and understanding of theories, concepts and approaches relevant to the formulation of project proposals, project planning, project execution, project performance monitoring, evaluation and reporting, and project closure; b) knowledge and understanding of planning with a Results-based management approach and concepts supporting the management of Grants; c) ability to identify and document issues, and analyze and participate in their resolution; d) ability to undertake data collection using various methods; e) conceptual analytical and evaluative skills supporting independent research and analysis, including familiarity with, and experience in, the use of electronic and non-electronic research sources; f) ability to apply judgment in the context of assignments given, including the planning of assigned work and the management of conflicting priorities; g) demonstrates pride in work and in achievements, professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; h) takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

•Communication - a) Speaks and writes clearly and effectively; b) listens to others, correctly interprets messages from others and responds appropriately; c) asks questions to clarify, and exhibits interest in having two-way communication; d) tailors language, tone, style and format to match the audience; e) demonstrates openness in sharing information and keeping people informed.

• Planning & Organizing - a) Develops clear goals that are consistent with agreed strategies; b)identifies priority activities and assignments; adjusts priorities as required; c) allocates appropriate amount of time and resources for completing work;
d) foresees risks and allows for contingencies when planning; e)monitors and adjusts plans and actions as necessary; f) uses time efficiently.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, management, economics or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in the formulation of project proposals, detailed project planning, project execution, project performance monitoring, evaluation and reporting, with an experience in planning with a Results-based management approach and the rules and regulations governing budget execution and the management of Grants, in an administration or related area within the UN is required. Experience in ERP systems or in developing organizational wide IT system initiative is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of a second official UN language, preferably French is desirable.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Assessment Method

Qualified applicants may be invited to take a substantive assessment which may be followed by a competency-based interview.

Special Notice

Appointment of the successful candidate on this position will be limited to the initial funding of the post. Further extension is subject to budgetary approval. Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff Members are expected to move periodically to new functions in accordance with established rules and procedures, and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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For More Information and apply online visit : http://careers.un.org or un.org
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