Thursday, October 27, 2011

Office Coordinator Vacancy | Etihad Careers



Office Coordinator

Country
BAHRAIN

City
Bahrain

Department
Closing date
11 November 2011

Job Description
To efficiently manage the office functions and associated administration supporting station management. This would also include infrastructure maintenance, purchasing and services supporting the operation. The position would include handling correspondence and performing projects that could be of a confidential nature, which must be maintained at all times.

Requirements
Manage travel arrangements & documentation for the Country Manager, other managers being supported and visitors.

Handle, respond to and/or distribute enquiries, phone calls, emails & correspondence as appropriate, keeping an accurate log & ensuring follow-up action is taken.

Coordinate and assist with the organization of conferences/meetings/training

Devise, update & maintain the office filing system.

Maintain office supplies, e.g. stationery, marketing & promotional materials, giveaways etc., keeping a stock record & ordering replenishments to maintain stock levels.

Maintain administrative records for leave, absence and duty travel. Coordinates the airport security passes and car park passes.

May facilitate HR support for staff; updating staff database ensuring confidentiality

Prepare reports such as daily, weekly reports and controls the station petty cash; overseeing baggage claims and concluding the financial aspects.

Perform special projects.

Coordinates invoices with Finance, safe audit, Purchase Orders and monitors expense claims.

Responsibilities
Qualification and Education:

Minimum of diploma level preferably in secretarial and/or administration courses

Experience:

Two to three years related experience preferably in an aviation or customer service environment.

Training & Knowledge:

Excellent written and verbal communication skills

High computer literacy

Excellent creative writing skills

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