Friday, November 18, 2011

loreal-paris vacancy for Administrative Asst | Loreal Paris Careers


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Administrative Asst
Function Administration
Position Type Permanent (long term /no fixed end date)
Employment Type Full - Time
Vacancy Reference LUSA-012931
Location New York - New York
Required Education Not Indicated

Position Description

POSITION PURPOSE
Provide administrative support to designated department

ESSENTIAL FUNCTIONS AND BASIC RESPONSIBILITIES:
o Provide administrative support to Department Head (25%) and his/her staff (75%) to include, but not limited to - -
o Maintain calendar - schedule VP’s meetings and conference calls, field emails & phone calls requesting meetings, handle meeting conflicts & prioritization of issues
o Meeting arrangements — schedule & maintain all department recurring meetings, including management of attendees, booking location, equipment & catering
o Travel arrangements
o Expense report preparation
o Office supply ordering & maintenance
o Prepare presentation documents, including copying, book creation etc.
o Receive, sort & distribute 1st production of all finished goods as needed to divisional & operations recipients (US & International)
o Responsible for department shipments (domestic & international) and hazardous goods
o Organize and prepare product for destruction
o PO Management: Responsible for becoming the PO expert in the group and the “go to” person for any issues, questions, and or challenges within the Development team
o Managing the budget related to food ordering

QUALIFICATIONS AND EDUCATIONAL BACKGROUND
- High school diploma required; Bachelor’s degree preferred.
- 3+ years administrative support to senior level management in a corporate setting
- Advanced computer skills using MS Office (Word, Excel, PowerPoint, Outlook)
- This position requires someone who possesses a high level of professionalism, can maintain confidential information and deal with senior level management (both US & International)
- Solid communication skills (written & verbal), networking skills and excellent interpersonal skills
- Detail-oriented with the ability to handle multiple tasks/ projects, concurrently, with tight deadlines
- French language proficiency a plus

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For More Information and apply online visIT : l'oreal paris Careers or l'oreal paris
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